A Records Management Assistant Grade II is responsible for the proper storage, preservation, and management of institutional records. Their duties include receiving, analyzing, organizing, and storing important documents in a manner that makes them easily accessible whenever needed. They are also tasked with ensuring that outdated or irrelevant documents are handled in accordance with professional archival guidelines. The assistant works closely with other staff to ensure vital information is not lost and can be retrieved accurately and quickly.
In addition, they are expected to have knowledge of digital record management systems, which enhance modern methods of safeguarding information. The role also involves advising staff and management on proper record-keeping procedures, thereby ensuring transparency, accountability, and efficiency in service delivery. This position is critical since records form the backbone of any institution, and therefore the officer must be diligent, disciplined, and highly organized in managing information.