Multiple Vacancies at IFAD

 

Vacancies Advertisement for the Smart Smallholder Dairy Transformation Project (C-SDTP)
The International Fund for Agricultural Development (IFAD) and the Government of the United Republic of Tanzania (GoT) have partnered to enhance the livelihoods of rural communities through the Smart Smallholder Dairy Transformation Project (C-SDTP). This initiative focuses on smallholder dairy producers with the goal of transforming the dairy value chain to improve incomes, increase food safety, and mitigate the dairy sector's environmental impact. The development objective is to enhance income and resilience for smallholder dairy producers while increasing their participation in the dairy value chain. The project targets 140,000 households, representing 700,000 people, with 40% of direct beneficiaries being women and 30% youth. It will be implemented in the following geographical areas:

• Mbeya: Rungwe DC, Mbeya DC, Busokelo DC
• Iringa: Mufindi DC, Kilolo DC, Iringa DC
• Njombe: Njombe DC, Njombe TC, Wanging'ombe DC
• Tanga: Lushoto DC, Muheza DC, Mkinga DC
• Morogoro: Mvomero DC, Morogoro DC, Kilosa DC
• Arusha: Meru DC, Arusha DC
• Kilimanjaro: Siha DC, Moshi DC
• Pwani/Coast: Rufiji DC, Mkuranga DC
• Zanzibar-Unguja: West A, West B, Central, North A, North B, South
• Pemba: North, South

The C-SDTP is managed under the Ministry of Livestock and Fisheries (MLF), in alignment with the Ministry of Finance and Planning, Vice President's Office (VPO), President's Office-Regional Administration and Local Government (PO-RALG) for mainland Tanzania, and the First Vice President's Office in Zanzibar, along with representatives from the private sector and farmers' organizations.

The Ministry of Livestock and Fisheries invites applications for the following positions, supported by IFAD's financial contribution:

1. JOB TITLE: Drivers - PCO Dodoma
Drivers will provide safe, timely, and efficient transportation services for the C-SDTP Project Coordination Office (PCO) and implementing partners, ensuring proper care, cleanliness, and preventative maintenance of assigned vehicles. They will report to the Finance and Administration Manager and be hired through competitive recruitment from seconded government staff and/or external candidates.

Main Responsibilities

• Transport:
  • Drive project staff, consultants, and visitors to various destinations as required.
  • Plan routes and timings to optimize safety and efficiency; ensure punctual pick-ups.
  • Maintain professional conduct and confidentiality; provide courteous support to all passengers.
• Vehicle Maintenance:
  • Carry out daily checks on assigned vehicles (fuel, oil, water, battery, brakes, tires, etc.).
  • Ensure cleanliness and roadworthiness of vehicles at all times.
  • Promptly report any mechanical problems or accidents to the supervisor.
  • Ensure vehicles are serviced on schedule and maintain updated service records.
• Record-Keeping:
  • Maintain vehicle logbooks accurately, recording mileage, fuel consumption, and movements.
  • Keep proper records of fuel and oil usage.
  • Assist in monitoring vehicle insurance and registration renewals.
• Support to Project Operations:
  • Assist with delivery and collection of documents, mail, and parcels.
  • Provide logistical support during field missions, trainings, and workshops.
  • When required, provide messenger duties and simple clerical support (filing, photocopying) under the direction of the Administrative Secretary.
  • Report accidents or vehicle defects immediately; complete regular verification to ensure vehicles are kept in line with the Project Code of Conduct, including no unauthorized use.
  • Perform any other related duties assigned by the Project Coordinator or supervisor.

Academic Qualifications, Experience, Skills, and Attitudes

• Educational Background: Secondary education (Form IV/Form VI or equivalent).
• Experience:
  • At least five (5) years' experience as a Driver, preferably in donor-funded projects, NGOs, or government institutions.
  • Level I certificate in Motor Vehicle Maintenance/Mechanics is an added advantage.
• Skills and Attitudes:
  • Valid and clean driving license (classes C1, C2, C3, or D).
  • Advanced Drivers' Certificate from a recognized institution.
  • Knowledge of basic vehicle mechanics and ability to carry out minor repairs.
  • Good knowledge of road safety regulations and routes within Tanzania.
  • Ability to communicate in Kiswahili and basic English.
  • High level of integrity, responsibility, and reliability.

2. JOB TITLE: Administrative Secretary - PCO Dodoma
The Administrative Secretary will provide administrative and secretarial support to the Project Coordination Office (PCO), ensuring effective communication, proper record-keeping, logistical support, and smooth day-to-day project operations. The secretary will report to the Finance and Administration Manager, work closely with project staff, Ministry officials, and development partners, and be hired through competitive recruitment from seconded government staff and/or external candidates.

Main Responsibilities

• Secretarial and Administrative Support:
  • Manage front office: correspondence, phone/email inquiries, visitor reception, and diary management for senior staff.
  • Organize meetings, workshops, and missions (venue, invitations, travel, DSA, logistics); prepare agendas and take/produce accurate minutes.
• Office Management:
  • Manage the project office calendar, appointments, and schedules.
  • Support the organization of project events, workshops, and meetings.
  • Ensure availability of office supplies and manage related procurement requests.
• Records and Documentation:
  • Maintain registers of incoming and outgoing correspondence.
  • Ensure secure filing and archiving of project documents.
  • Support knowledge management by keeping track of official records and reports.
• Logistics and Coordination:
  • Arrange travel logistics for project staff, including transport, accommodation, and allowances.
  • Support preparation of logistics for missions, trainings, and workshops.
  • Provide communication support to project participants, including stakeholders' database maintenance.
• Perform any other duties assigned by the Project Coordinator.

Academic Qualifications, Experience, Skills, and Attitudes

• Educational Background: Diploma in Secretarial Studies, Business Administration, or related field.
• Experience: Minimum of three (3) years' relevant experience as a Secretary or Administrative Assistant, preferably in donor-funded projects.
• Skills and Attitudes:
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management systems.
  • Strong organizational and time-management skills.
  • Excellent written and oral communication skills in English.
  • High level of integrity, confidentiality, and professionalism.

3. JOB TITLE: Information Technology (IT) Specialist - PCO Dodoma
The IT Specialist will lead the project's digital transformation agenda, ensuring secure, interoperable, user-centered systems for farmers, producer organizations, service providers, and public institutions. The specialist will report to the Project Coordinator, work under technical matrix supervision from the MLF ICT Unit, and be hired through competitive recruitment from seconded government staff and/or external candidates.

Main Responsibilities

• Conduct needs assessment for the upgrade and deployment of MCC/MCP MIS (farmer registry, volumes/quality, payments, basic connectivity solutions with MNOs/ISPs); monitor uptime and providers/vendors as needed.
• Identify a vendor to support the upgrades and deployment of MCC/MCP MIS.
• Establish data pipelines for analytics and reporting to PCO.
• Support preparation of experience-based administrative documents for transmission to relevant ministry departments and extension services.
• Foster broad knowledge sharing within the project component, private sector/business partners, and the Steering Committee.
• Support review of additional technical documents, including technical bids and proposals.
• Implement data protection measures (access controls, backups, encryption where appropriate).
• Ensure compliance with IFAD/GoT policies on safeguarding/PSEA, data privacy, and records management.
• Produce technical documentation for all digital systems supported under C-SDTP.
• Provide technical inputs to procurement (specifications, evaluation criteria) and manage vendor deliverables.
• Produce full technical documentation for all project digital systems; maintain version control.
• Perform any other ICT-related duties assigned by the supervisor to ensure delivery of project results.

Academic Qualifications, Experience, Skills, and Attitudes

• Educational Background: University degree in Systems/ICT/Information Systems or related field, with 8+ years of directly relevant experience. A Master's degree is an added advantage.
• Experience:
  • Advanced level competencies in ICT systems supporting rural development.
  • Experience working with private sector mobile network operators.
  • Working experience with IFAD-funded projects is an advantage.
  • Proven track record in systems rollout, user training, and vendor/SLA management.
  • Demonstrable experience in systems integration (APIs), data governance, and writing technical documentation and SOPs.
• Skills and Attitudes:
  • Fluent in Swahili and English.
  • Proficiency with collaboration and documentation tools (MS 365/Office, OneDrive, basic CMS, Adobe Suite).
  • Proficiency in data visualization.
  • Strong critical thinking and excellent problem-solving skills.
  • Integrity, inclusiveness, accountability, communication, teamwork, client/citizen focus, professionalism, and commitment to continuous learning.

4. JOB TITLE: Knowledge Management and Communications Specialist - PCO Dodoma
The Knowledge Management and Communications Specialist will enhance project visibility and results, converting feedback from beneficiaries into policy briefs. The specialist will report to the Project Coordinator, work closely with the M&E Officer and other technical specialists, and be hired through competitive recruitment from seconded government staff and/or external candidates.

Main Responsibilities

• Develop and implement processes to ensure lessons learned and good practices are captured, shared, and used to improve project implementation.
• Ensure documentation and wide sharing of project results by developing briefing notes, videos, and other knowledge management products.
• Support advocacy efforts by providing evidence of impact gathered through the project learning system and developing policy-relevant briefs.
• Set up and facilitate regular feedback to project implementing partners and beneficiaries.
• Ensure C-SDTP visibility and presence on media platforms, including TV, radio, Facebook, Instagram, Twitter, and other relevant channels.
• Develop or adapt tools and processes for PCO staff to collect, process, analyze, store, and share information and knowledge, ensuring staff capacity to use them.
• Collaborate with KM officers of other IFAD-supported projects in Tanzania for coordinated portfolio-level knowledge management.
• Ensure innovative experiences, learning, and good practices are captured, synthesized, and shared within the project, GoT, IFAD's Country Program Team, and other partners.

Academic Qualifications, Experience, Skills, and Attitudes

• Educational Background: University degree in Communications, Journalism, International Development, Economics, or related field. A Master's degree is an added advantage.
• Experience:
  • Minimum of three (3) years of professional experience in a knowledge management position for international development projects.
  • Experience integrating knowledge management with M&E (evidence generation, learning loops, data-driven storytelling) and/or managing KM/communications budgets and procurement is an asset.
  • Working experience with IFAD-funded projects is an advantage.
• Skills and Attitudes:
  • Fluent in Swahili and English.
  • Good communication and results-oriented skills.
  • Demonstrated skills in strategic communication, stakeholder engagement, media relations, digital/social media management, facilitation, and content creation.
  • Ability to work in an interdisciplinary team.

5. JOB TITLE: Nutrition Specialist - PCO Dodoma
The Nutrition Specialist will provide technical leadership for the project's nutrition agenda, designing and operationalizing nutrition education and social behavior change communication (SBCC) to ensure dairy value-chain gains translate into improved diets and nutrition outcomes for target households. Responsibilities include promoting safe milk processing/outlets, running a national SBCC campaign, and embedding nutrition education in extension and Livestock Farmer Field Schools (L-FFS), including school-based activities and links to school feeding. The specialist will report to the Project Coordinator and work closely with the PCO Social Inclusion Specialist and Knowledge Management Specialist. Recruitment will be competitive, from seconded government staff and/or external candidates.

Main Responsibilities

• Review and assess current SBCC activities related to nutrition, key partners, activities, and scope/timeline.
• Develop nutrition education and SBCC promotional campaign materials suitable for different audiences, including radio, TV, mobile, and other platforms, to encourage healthy diets.
• Design and conduct Training of Trainers (ToT) on nutrition education for agricultural extension staff.
• Incorporate nutrition education in L-FFS, preparing detailed session plans and handouts.
• Liaise with partner institutes to ensure SBCC and nutrition education materials are disseminated under the national nutrition campaign.
• Prepare nutrition messages and information for use through SMS applications.
• Identify and facilitate marketing campaigns with private sector cooperatives to increase demand and consumption of high-quality dairy products.
• Organize a national workshop to share lessons, materials, and create national awareness across sectors/stakeholders.

Academic Qualifications, Experience, Skills, and Attitudes

• Educational Background: Master's degree in Nutrition or related field. Advanced training in SBCC is an asset.
• Experience:
  • At least five (5) years of experience in designing nutrition education and SBCC materials, preferably in rural/agricultural contexts.
  • Good understanding of behavior change communication theory and nutrition education strategies/examples; previous similar experience is an asset.
• Skills and Attitudes:
  • Strong understanding of dietary diversity, underlying causes of malnutrition, and behavior change theory.
  • Proficient in developing multimedia materials.
  • Working experience in nutrition education programs.
  • Good communication and results-oriented skills.

6. JOB TITLE: Project Accountant - PCO Dodoma
The Project Accountant will maintain accurate financial records, prepare financial reports, ensure compliance with donor and government financial management procedures, and support project implementation by providing timely financial information. The Accountant will report to the Finance and Administration Manager, work closely with the Ministry's Finance Department and IFAD's financial management team, and be hired through competitive recruitment from seconded government staff and/or external candidates.

Main Responsibilities

• Financial Management:
  • Process payments in accordance with approved budgets, contracts, and financial procedures.
  • Ensure proper documentation, filing, and safeguarding of all financial records.
  • Analyze payment requests and reconcile with approved documentation, including purchase orders and contracts.
  • Input payments and invoices into financial management systems in line with approved financial procedures.
  • Review financial documents before payments are made.
  • Track accountabilities of funds advanced at the PCO level and with other implementing partners.
  • Oversee tax matters, ensuring tax exemptions and refunds for procurement are secured timely.
  • Perform any other duties assigned by the Finance Manager.
• Budgeting and Reporting:
  • Assist in preparing annual work plans and budgets (AWPB).
  • Prepare periodic financial statements and reports for submission to the Project Coordinator, Ministry, and IFAD.
  • Monitor budget utilization and highlight variances for corrective action.
• Compliance and Control:
  • Ensure adherence to IFAD and Government financial management policies, regulations, and guidelines.
  • Support internal and external audits by providing necessary documentation and explanations.
  • Implement and maintain effective internal control systems.
• Banking and Cash Management:
  • Manage project bank accounts, including reconciliation of bank statements.
  • Oversee cash flow to ensure availability of funds for project activities.
  • Prepare withdrawal applications and manage disbursement requests per IFAD requirements.

Academic Qualifications, Experience, Skills, and Attitudes

• Educational Background: Bachelor's degree in Accounting, Finance, or related field. A professional certification (CPA, ACCA, or equivalent) is an added advantage.
• Experience: At least five (5) years' experience in financial management, preferably in donor-funded projects.
• Skills and Attitudes:
  • Good knowledge of IFAD financial management procedures or other international donor requirements is desirable.
  • Strong computer skills with proficiency in accounting software and MS Office.
  • Good communication skills.
  • High integrity and attention to detail.
  • Strong organizational skills.

Application Details

• Deadline: October 22, 2025
• Submission Requirements: Qualified candidates should submit their application, including a letter of interest, complete Curriculum Vitae, and copies of Certified Academic Qualifications.
• Submission Address:
  Permanent Secretary
  Ministry of Livestock and Fisheries
  P.O. Box 2870
  Dodoma
  Email: [email protected]

DOWNLOAD FULL PDF HAPA