JOB TITLE: Administration Manager
DEPARTMENT: Finance and Administration
LOCATION: FINCA Head Office, Dar es Salaam
VALIDITY PERIOD: 22/01/2026 – 05/02/2026
THE ROLE:
The Administration Manager is responsible for ensuring efficient day-to-day administrative operations of FINCA Microfinance Bank. The role works closely with the Chief Financial Officer to provide administrative support in asset maintenance and procurement, and oversees the maintenance of all FINCA Microfinance Bank premises and resources. The Manager mobilizes and safeguards the company's physical and financial resources and prepares reports for management in accordance with FINCA policies and procedures.
ESSENTIAL DUTIES:
· Assist in the procurement of assets in accordance with FINCA policies and procedures.
· Survey and recommend office premises as per guidelines.
· Assess risks and liaise with insurance companies to safeguard against losses.
· Facilitate all staff with utilities essential for day-to-day operations.
· Provide and monitor security at all office locations and assets.
· Consult with Legal counsel on litigation and contract execution.
· Mobilize service providers and maintain company property and equipment.
· Monitor and evaluate performance of Administration and Office Assistants.
· Responsible for procurement of fixed assets in line with purchasing policy.
· Ensure adequate insurance coverage for premises, assets, staff, and activities.
· Manage all utility requirements at all offices.
· Ensure security arrangements for all offices.
· Supervise and evaluate Administrative Section staff.
· Ensure proper maintenance and timely licensing of vehicles and motorcycles.
· Ensure availability and proper use of telephone facilities.
· Supervise office maintenance.
· Ensure all offices have adequate and well-maintained furniture.
· Prepare Administration department budgets.
· Prepare and review administration policies and procedures.
· Advertise and seek bids/quotes from suppliers; pre-qualify suppliers.
· Prepare annual procurement plans and monitor actual procurements.
· Prepare and manage procurement contracts.
· Liaise with suppliers, landlords, utility companies, and public authorities.
· Act as secretary to the procurement committee.
· Review Local Purchase Orders (LPOs) before submission.
· Analyse quotation details and conduct supplier evaluation analysis.
· Request Commercial Department and Branch Managers to identify suitable premises.
· Assess suitability of office premises with Risk and Compliance per BOT and FINCA requirements.
· Work with Legal Office and user departments to prepare Tenancy and Contractor agreements.
· Provide oversight supervision of refurbishments and procurement of required assets.
· Ensure fully functional alarm systems at all offices.
· Avail guard services at all office premises.
· Receive, analyse security reports, and address threats immediately.
· Ensure staff have identity cards and visitors receive gate passes.
· Build capacity of administrative assistants to manage branch and Business Centre security.
· Ensure annual insurance cover for all procured assets.
· Process monthly asset insurance claims upon receipt of details from user departments.
· Arrange insurance cover for all required categories.
· Work with Insurance Broker and Bancassurance Manager to follow up on outstanding claims monthly.
EDUCATION AND EXPERIENCE:
· A Business Degree; a postgraduate qualification in procurement is an added advantage.
· Professional procurement qualifications such as CPSP are mandatory.
· At least 5 years' work experience in the financial sector, with 2 years at Managerial level.
· Experience in procurement and administration.
HOW TO APPLY:
Send your CV not later than February 5, 2026, to [email protected].