Job Title: Specialist – Procurement & Asset Management
Department: Operation & Support
Report Line: Senior Administration Manager
Level: Manager
Deadline for the application is 27th February 2026
All applications should be sent to [email protected]
Summary of Responsibilities
To lead and manage the Bank’s procurement and asset management functions by ensuring transparent, cost-effective, and compliant sourcing of goods and services, and effective lifecycle management of the Bank’s assets in line with internal policies, BOA Group standards, and applicable regulatory and governance requirements.
Scope of Duties
Procurement Management & Governance
Plan, manage, and oversee all procurement activities for goods, services, and works in accordance with the Bank’s procurement policies, delegated authority framework, and BOA Group standards.
Lead sourcing activities including preparation of Requests for Quotations (RFQs), Requests for Proposals (RFPs), tender documents, bid evaluations, and contract awards.
Ensure procurement processes are competitive, transparent, and value-for-money driven, with proper documentation and audit trails.
Review and approve purchase requisitions, purchase orders, and contracts within delegated authority limits, and escalate items beyond authority as required.
Ensure compliance with applicable laws, internal controls, and ethical procurement standards, including conflict-of-interest management.
Vendor & Contract Management
Establish and maintain an approved vendor register, including vendor due diligence, onboarding, performance evaluation, and periodic reviews.
Negotiate commercial terms, pricing, and service level agreements (SLAs) with suppliers to optimize cost and service quality.
Monitor supplier performance and manage contract compliance, renewals, variations, and dispute resolution.
Coordinate with Legal and user departments on contract drafting, review, and execution.
Asset Management & Control
Lead the Bank’s asset management framework, ensuring proper acquisition, tagging, recording, transfer, and disposal of assets.
Ensure periodic physical verification of assets, reconciliation against records, and investigation of variances.
Oversee asset disposal processes, ensuring appropriate approvals, valuation, and documentation.
Ensure assets are adequately insured and insurance records are properly maintained.
Financial Control & Reporting
Prepare and review procurement and asset management reports for management, including spend analysis, vendor performance, asset utilization, and lifecycle costs.
Support budgeting and forecasting for procurement and capital expenditure (CAPEX).
Support internal and external audits by providing required procurement and asset documentation and responding to audit findings.
Risk Management & Compliance
Identify and mitigate procurement- and asset-related risks, including fraud, supplier dependency, cost overruns, and asset misuse.
Ensure compliance with BOA Group policies, internal control frameworks, and regulatory expectations relevant to procurement and asset management.
Implement and monitor key controls, KRIs, and process improvements to strengthen governance and efficiency.
Stakeholder Management & Advisory Role
Act as a strategic partner to business units and branches by providing procurement advisory support and guidance.
Train and sensitize staff on procurement procedures, asset handling, and policy compliance.
Coordinate procurement and asset management activities across Head Office and the branch network to ensure consistency and standardization.
Leadership & Continuous Improvement
Lead and supervise procurement and asset management staff, setting performance objectives and providing coaching and development.
Drive continuous improvement initiatives, including process automation, cost-saving strategies, and supplier rationalization.
Stay abreast of market trends, best practices, and innovations in procurement and asset management.
Educational Requirements
Bachelor’s degree or Master’s degree in Procurement and Supply Chain Management, Business Administration, Finance, Logistics, or Economics.
MCIPS (Member of the Chartered Institute of Procurement & Supply) or equivalent procurement/supply chain certifications recognized locally or internationally.
Certification in asset management, project management (e.g., PMP), or supply chain.
Experience Requirements
Minimum of 5 years’ work experience in procurement and contract or asset management.
Experience in a banking or financial services environment with strong procurement or supply chain exposure.
Experience with vendor and supplier management, tendering and contracts, and strategic sourcing.
Technical Skills
Strong asset management knowledge, including lifecycle management, maintenance planning, tagging and equipment registers, and disposal.
Strong understanding of procurement policies, compliance, and internal controls applicable in banking.
Soft Skills & Competencies
Excellent written and verbal communication skills, including negotiation with suppliers and internal stakeholders.
Strong analytical and problem-solving skills.
High level of attention to detail and integrity with strict adherence to ethical procurement practices.
Ability to work cross-functionally with finance, operations, legal, and business units.
Ability to operate in a multicultural team and adapt to a dynamic organizational culture.
Other Desired Experience
Demonstrated ability in budgeting and cost control for procurement and assets.
Experience in developing procurement plans, policies, and vendor performance evaluation systems.
Familiarity with strategic supplier relationship management and procurement risk mitigation.
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